Privacy policy (version 18:05)
General terms
TeamEngine Collaboration Software AB, corporate id.nr. 5556533-1955 (“TeamEngine”, “we” or “us”), is responsible for processing the Personal Data that you provide when using your User Account for access to the Portal. When using the Portal, we ask you to provide information so that you can be identified (“Personal Data”).
Our user’s integrity- and data protection is very important to Us. The information you provide Us will therefore be processed and protected in accordance with this privacy policy (“Privacy Policy”) and applicable law. The Privacy Policy forms an integrated part of the Terms of Use. Defined terms in the Privacy Policy shall have the meaning assigned to them in the Terms of Use unless the Privacy Policy provide otherwise. You can always contact Us for questions about privacy and data protection by sending an email to us at support@teamengine.com.
By using the Portal, you accept our processing of Personal Data according to the Privacy Policy. You also accept that We use electronic means of communication to send information to you. Before using the Portal, it is very important that you read and understand the Privacy Policy.
It is voluntary for you to provide Personal Data to Us, but it is also necessary for Us to process your Personal Data in order for you to use the portal.
Since the information in the Privacy Policy is comprehensive, you can easily navigate to the sections you are most interested in through the table of contents below.
Contents
Processing of your personal data
Who do we share your personal data with?
Do we transfer your personal data to countries outside the EU/EEA?
What rights do I have?
How is my personal data protected?
Cookies and similar tracking techniques
Contact, questions and supervisory
Update of privacy policy
Processing of your personal data
How do We process your Personal Data and why?
The Personal Data that you provide, or We access through the Portal allows us to provide the Portal so that you can use it. The Personal Data We collect, the legal basis and the purposes of the processing of Personal Data are listed below. Sometimes the processing of Personal Data is performed by a third-party, for more information on how we share information with others, see "Who do we share your Personal Data with?" below.
| Purpose | Categories of Personal Data | The process of Personal Data | Legal basis |
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| To provide the Portal and the User Account |
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| To prevent abuse of a service or to prevent and investigate crimes against the company. |
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| To deliver an individually adopted experience of the Portal. |
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| To handle customer service issues. |
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| To send newsletters and other periodical messages. |
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Your Personal Data that we process is saved during the time you have a User Account or as long as it is necessary to fulfill legal obligations or contractual obligations with the Portal Manager you have been invited by.
Where do We get Your Personal Data from?
The User Account and Portal have been designed to minimize the amount of Personal Data processed and We will only request Personal Data required for you to be able to use the User Account and Portal. Collection of Personal Data occurs when creating the User Account, when using the Portal and communication features and when you send Us any questions you may have.
How do We handle personal identification number?
We will only process your personal identification number when it is clearly motivated for the purpose of the process, necessary for secure identification or if there is any other considerable reason. We will always seek to minimize the use of your personal identification number by using, when it is sufficient, your email address instead.
Who do we share your personal data with?
As a main rule We will not disclose your Personal Data to third parties but if we do, it will be done in accordance with this Privacy Policy. We take appropriate and reasonable legal, technical and organizational measures to ensure that your data is handled securely and with adequate protection when transferred or shared with third parties.
- Portal-Manager: We will share your Personal Data with the Portal-Manager who has invited you to use the Portal, to fulfill our contractual obligations to the Portal-Manager and to use the Portal.
- Suppliers and Subcontractors: We may share your Personal Data with suppliers or subcontractors for the purpose of providing the Portal, thus fulfilling our contractual obligations to you, and for other purposes as stated in this Privacy Policy.
- Our parent company, subsidiaries and other affiliates: We may disclose your Personal Data to companies within our group of companies (We may provide you with a list with the structure of our group of companies upon request), for the purpose of providing the Portal and fulfilling our contractual obligations to you and for other purposes under this Privacy Policy.
- Authorities: We may disclose necessary information to authorities such as the police, tax authorities or other authorities that you have approved that We may provide information to or information that We must disclose according to law.
- Divestment: If We sell or buy a business or assets, or if TeamEngine or a substantial portion of our assets are acquired by third parties, We may disclose such information to such buyer.
We will never disclose your Personal Data to any third party who, under this Privacy Policy, is not authorized to access your Personal Data.
Do we transfer your personal data to countries outside the EU/EEA?
As a main rule, We will never share your Personal Data with anyone outside the EU/EEA, but if the Portal Manager who invited you is a foreign company, it means that your Personal Data is shared with that company. Because your privacy is important to Us we take reasonable and appropriate legal, technical and organizational measures to ensure that your Personal Data is handled securely and with an adequate level of protection that is comparable and at the same level as the protection offered in the EU/EEA.
What rights do I have?
You have a number of rights that you may claim, including the right to be informed in accordance with this Privacy Policy. Below is a summary of the rights you have and how they work.
| Your rights | What does it mean? | How can I claim my rights? | Are there any conditions for claiming my rights? |
|---|---|---|---|
| Right to access. | Under certain conditions you have the right to access the Personal Data we have about you (this is often called the right to request a registry extract). | Such a request must be made in writing to support@teamengine.com. If possible, you should specify what type of information you are requesting in order to ensure that our extracts meet your expectations. | We must be able to verify your identity. Your request cannot affect the rights and freedoms of others, such as other users' privacy and privacy. |
| Right to data portability. | Under certain conditions, you are entitled to receive the information you have provided to Us processed automatically, in a commonly used machine-readable format. | Such a request must be made in writing to support@teamengine.com. If possible, you should specify what types of information you are requesting in order to ensure that our extracts meet your expectations. | The Data Protection Regulation does not contain any general right to data portability. This right applies only if our processing is based on your consent or on an agreement with you and when processing is automated (e.g. physical documents are not included). It only affects Personal Data that you have provided to Us and not information provided by Portal-Manager to us or generated by your use. |
| Rights regarding information that is incorrect or incomplete. | You can question the correctness and completeness of the Personal Data we process about you. If it appears that your Personal Data is incorrect you may, if appropriate, correct, delete or complete the information. | We encourage you to notify us in case of changes of your Personal Data as soon as they occur, including your contact and user information. Before contacting us, we encourage you to check if you yourself can update the information. If there is no possibility for you to update the information yourself, you can send your request in writing to support@teamengine.com. | This right applies only to your own Personal Data. We ask you to be as clear as possible when using this right. |
| Right to object to or limit our processing. | Under certain conditions, you are entitled to object to our processing or ask us to limit our processing of your Personal Data. | Such a request must be made in writing to support@teamengine.com. | This right only applies if the processing of your Personal Data is expressly based on a so-called "legitimate interest" (see basis of processing above). Objections must be based on circumstances relating to your particular situation. The circumstances may not be generic, we must be able to show if we still have a legal basis to continue processing your Personal Data. |
| Right to have your Personal Data deleted. | You have under certain conditions and circumstances the right to request that the Personal Data we process about you be deleted (usually referred to as the "right to be forgotten"), for example, when you consider the data we are processing is incorrect or there is no legal basis for processing. | Such a request must be made in writing to support@teamengine.com. | There are several legitimate reasons why we may be prevented from deleting your Personal Data. This may be the case, for example, if (i) we must follow and fulfill a legal obligation, (ii) if we need the information to exercise or defend legal requirements, or (iii) we must comply with the filing obligation imposed by law. |
| Right to withdraw your consent | You have the right to withdraw your consent for our process of your Personal Data, which you have consented to before. | Such a request must be made in writing to support@teamengine.com. | Withdrawal of consent will only affect future processing. |
How is my personal data protected?
We use IT systems to protect the privacy, integrity and access to Personal Data. We have taken security measures to protect your Personal Data against unauthorized or unlawful processing (such as unauthorized access, loss, destruction or damage). Only people who need to process your Personal Data to fulfill our stated purposes have access to them.
Cookies and similar tracking techniques
We use cookies and similar tracking techniques to make the portal as user-friendly and accessible as possible. For more information about cookies and our handling of this, please read our policy regarding cookies, “Information about cookies”.
Contact, questions and supervisory
TeamEngine Collaboration Software AB, corporate id.nr 556533-1955, based in Stockholm, is the data controller and is thus responsible for processing your Personal Data as provided above and is subject to Swedish data protection legislation. If you have questions about how we process your Personal Data or if you have questions about privacy and data protection, you can always reach Us at support@teamengine.com.
Please visit www.teamengine.com for more information about us.
What does it mean that the Data inspection board is the supervisory authority?
The Swedish Data Protection Authority (Sw. Datainspektionen) is responsible for supervision of the application of the law, and anyone who consider that a company processes Personal Data incorrectly are able to file a complaint with them.
Update of privacy policy
We may make changes to the Privacy Policy. The latest version of the Privacy Policy is always available on our site or in “My Settings”. You will find information on the website or by email about updates that are of vital importance to our processing of Personal Data (such as change of specified purposes or categories of Personal Data) or updates that are not of vital importance to the processing of Personal Data but which may be of vital importance to you, well in advance before the updates start to apply. When we provide information about updates, we will also explain the meaning of the updates and how they affect you.